Scheduling Co-ordinator - Site Based

TITLE: Scheduling Coordinator SITE BASED
Based on-site: Ringaskiddy, Co. Cork

Description

Agilent inspires and supports discoveries that advance the quality of life. We provide life science, diagnostic and applied market laboratories worldwide with instruments, services, consumables. applications and expertise. Agilent enables customers to gain the answers and insights they seek so they can do what they do best: improve the world around us.
Agilent is collaborating with leading biopharmaceuticals located in Cork/Dublin/Carlow and is hiring for the integral and dynamic role of on-site Enterprise Scheduling Coordinator (ESC).

OBJECTIVES: The main objectives of this position are to:

* Represent Agilent Technologies delivering high levels of customer satisfaction in a dynamic, fast paced pharmaceutical site.
* Effective planning and scheduling of engineers for onsite maintenance activities.
* Manage and update scheduled services plan, ensuring successful completion of services and responding to breakdown repair requests.
* Work in partnership with customer(s) internal & third-party vendors
* Effectively manage contractual response times, minimizing rescheduling and delivering services within satisfactory timelines.
* Build successful customer relationships, prioritizing customer requirements and keeping customer informed of any scheduling changes.

RESPONSIBILITIES: Responsibilities of the Enterprise Scheduling Coordinator are:

* Daily management of workload; organizing service visits in accordance with site schedule along with management of associated standards / parts etc. necessary for the successful completion of the service.
* Daily administrative duties such as quotation requests, raising purchase orders and reconciling costs. Track out of scope costs and report regularly to account manager.
* Attending internal scheduled meetings and managing emails, while working to agreed service levels.
* Customer asset management, ensuring inventories are accurate.
* Monitoring performance metrics ensuring maintenance and repair requests are completed within timeframe agreed with customer, with minimum disruption to onsite activities.
* Work with scheduling applications such as SAP CRM System and SmartSheet.

* To be positive, to be a team player and demonstrate a passion for the role and customer satisfaction.
* Schedule inductions and manage vendor documentation in accordance with customer requirements.
* To management repair requests, minimizing instrument downtime.
* Proactive monitoring of schedule adherence to planned preventative maintenance.

CORE SKILLS REQUIREMENTS:

* Science qualification advantageous.
* Ability to be a key team player, take ownership and help your colleagues with a positive attitude.
* Ability to manage sudden changes in priorities.
* Proven ability to problem-solve and multi-task.
* Strong planning, organizational and time management skills.
* Ability to handle customer and vendor requests via telephone, email, web.
* Proficiency in Microsoft Office
* Ability to work independently will limited managerial input.
* Knowledge of planning and administrative tools is preferable - SAP/Smartsheet.
* Excellent communication skills - effective interpersonal and cross-functional collaboration skills to work effectively with team members, customer, and relevant stakeholders.
* Proven fluency in English (verbal & written).
* Willingness and enthusiasm to participate in on-going training and development.