Job description
Purchasing Assistant
Location: South Dublin
Full time Permanent onsite
Our client, a reputable Irish company with a strong presence in their industry, is seeking a Purchasing Assistant. This person will be a vital part of the Operations team, handling the creation and management of purchase orders, coordinating with suppliers, and ensuring timely delivery of goods. This role is ideal for a proactive candidate with strong organisational skills, looking to further develop their career in supply chain and purchasing.
What's on offer:
- Employee Assistance Programme (EAP) offering support for work and personal matters
- Social events throughout the year
- Career advancement opportunities within a growing company
- Access to a training and education fund to support professional development
- 20 days annual leave, increasing by one day per year after the 1st year, up to a maximum of 25 days
- Competitive salary
Key Responsibilities:
* Creating and managing purchase orders accurately and efficiently, maintaining detailed records within the ticketing system
* Placing and confirming orders with suppliers via EDI and email, and managing all shipment-related documentation
* Verifying shipment details with suppliers, ensuring delivery schedules are met and keeping records updated
* Following up on outstanding deliveries and liaising with suppliers regarding delivery timescales
* Accurately inputting all orders into internal systems, keeping information current and reflected in the ticketing system
* Using the ticketing system to coordinate with other departments, especially Sales, and updating them on delivery issues
* Managing and updating price files for key products within the ticketing system
* Reviewing back orders, resourcing products as necessary to meet delivery deadlines
* Sourcing products outside standard price files and negotiating for optimal pricing
* Utilising Microsoft Office, especially Word and Excel, for order processing, reporting, and document management
The Ideal Candidate:
* Minimum 2 years' experience in a similar purchasing or administrative role
* Strong attention to detail with an emphasis on accuracy in data entry and record management
* Self-motivated with the ability to work independently and handle multiple tasks in a busy environment
* Proficiency in Microsoft Office, particularly Word and Excel
* Excellent communication skills in English, both written and verbal
* Prior experience with ticketing systems or the ability to quickly learn and adapt
Core Competencies Expected
* Detail-oriented and customer-focused
* Strong team player
* Problem-solving mindset with a proactive approach
* Enthusiasm and commitment
If you are a proactive and dedicated professional looking to advance your career in purchasing, please send your CV to [email protected] or call 01-6455210.
