Office Administrator with Purchasing Support

Office Administrator with Purchasing Support
Location: South Dublin
Full-Time, Permanent, Onsite

Are you an organised and detail-oriented professional with strong administrative and sales support skills? Our client, a reputable Irish company, is seeking an Office Administrator with Purchasing Support to join their Operations team. This is an excellent opportunity for someone with experience in invoicing, systems management (Excel, MS Office), and administrative tasks who enjoys working in a dynamic environment.

What's on Offer:

• Employee Assistance Programme (EAP) for work and personal matters
• Social events throughout the year
• Career advancement opportunities within a growing company
• Access to a training and education fund for professional development
• 20 days annual leave, increasing by one day per year after the 1st year, up to a maximum of 25 days
• Competitive salary

Key Responsibilities:

• Process and manage purchase orders, ensuring accuracy and efficiency in records using internal systems
• Coordinate with suppliers to confirm orders, verify shipment details, and manage delivery timelines
• Support the Sales team by ensuring accurate data entry and timely updates on order and delivery statuses
• Maintain and update price files and ensure accurate system inputs for products
• Handle invoicing tasks, including preparing and verifying documentation
• Use Microsoft Office (Word, Excel) and other systems for reporting, record-keeping, and document preparation
• Resolve order or delivery issues through proactive communication with suppliers and internal teams
• Assist in sourcing products and negotiating pricing when required

The Ideal Candidate:

• A minimum of 2 years' experience in an administrative or sales support role
• Strong skills in Microsoft Office, particularly Excel and Word
• Experience with invoicing and familiarity with ticketing or order management systems is a plus
• Excellent attention to detail and ability to manage multiple tasks in a fast-paced environment
• A proactive, problem-solving mindset with strong communication skills in English (written and verbal)
• Customer-focused and enthusiastic team player

Core Competencies:

• Detail-oriented with a commitment to accuracy
• Organised and able to manage competing priorities
• Strong interpersonal and collaboration skills
• Positive attitude and dedication to delivering results

If you're looking to bring your administrative expertise to a supportive and dynamic team, we'd love to hear from you! Send your CV to [email protected] or call 01-6455210 for more information!